This position will provide leadership for the administrative, personnel and financial/grants management activities of the Vanderbilt Vaccine Center (VVC).
The VVC is committed to impacting global health through fundamental research that fosters development and testing of new vaccines for infectious diseases. Our international team of scientists and physicians focuses on work with major human pathogens, especially microbial threats that affect the most vulnerable subjects such as infants and the elderly. Many of the targets we study are particularly important in low- and middle-income settings. We also conduct research related to biodefense and emerging infectious diseases.
Administration of research in this center is unusually complex, since individual projects sometimes involve portfolios of considerations including biosafety, export control, select agents, multiple subcontracts including international sites, human subjects research, vertebrate animal studies, and intellectual property matters. The center engages in the broadest array of funding mechanisms, including federal (NIH, DTRA, DARPA, JPEO, CDMRP), foundations and nonprofits, corporate sponsored research agreements, and gifts, prizes, and royalties.
The ideal candidate will have broad research administration experience in an academic medical center setting, overseeing grants management/development, research compliance activities, budget/financial management and forecasting activities as well as personnel management. Must be well organized with excellent communication and interpersonal skills. Strong analytical and problem-solving skills are essential for the role, to support strategic initiatives of the VCC.
Job duties include, but are not limited to:
Serve as a member of the VVC leadership team
Attend meetings and interact with VVC members, Office of Research (OOR) leadership, and other academic departments and central offices of Vanderbilt University Medical Center (VUMC).
Resolve problems concerning staffing, utilization of facilities, equipment, and funds
Work to align VVC operations with principles and goals defined by VUMC leadership
Serve as strategic partner to VVC Center Director, and work to operationalize plans within VUMC and regulatory guidelines
Serve as a resource to VVC members regarding federal rules and regulations that apply to expenditures and effort allocation for funded projects
Facilitate ongoing educational activities with research project personnel to help ensure compliance awareness and understanding of federal, state, and institutional rules and regulations
Manage and coordinate administrative and support functions for VVC
Supervise staff, make staffing recommendations, interview and screen applicants for hiring
Assign work priorities; conduct performance reviews; performance improvement plans and disciplinary actions in concert with Human Resources Business Partner
Ensure best practices for human resources support, including principles of equity and inclusion, sustainability and diversity of the workforce, effective personnel and payroll administration, appropriate internal salary equity within the department, strict confidentiality for personnel records, timely onboarding of new personnel, and meaningful annual performance reviews
Develop and train staff in appropriate systems, policies, and procedures
Collaborate with central offices such as Finance, Office of Sponsored Programs, Office of Research, Export Control, etc. to support effective grants administration, including proposal development and timely reporting
Provide budgetary and financial expertise
Responsible for monitoring and managing the overall financial performance of the Vaccine Center and implementing ways to improve performance, including:
Analyze and develop the annual VVC budget
Recommend distribution and allocation of general department resources
Prepare reports for leadership review
Review and approve purchase and equipment requisitions, travel and entertainment expenses, etc.
Work with the Department of Finance to review grant expenditures, contract and subcontract invoicing, project close-out activities including the timely FSR filing with funding agencies
Monitor project expenditures to ensure that charges meet federal cost accounting guidelines for allowances/applicability. Monitor budget variances and resolve any charge discrepancies
Ensure accuracy of space surveys and efficient use of space allocated to VVC
Job requires Bachelor's Degree and 3 years of experience or the equivalent.
* Experience with corporate sponsored research agreements is preferred
* Experience with US Department of Defense grants and contracts is preferred
* Experience with intellectual property affairs is preferred
* Experience with international research agreements is preferred
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.